| DESCRIPTION OF ENHANCEMENTS |
***NOTICE***
Registration system (DG), Fee Basis System (FB), and Integrated Billing
------------- ------------------ -----------------
DG*5.3*867 patch contains:
TYPE OF PATIENT (#391) New Data content
(Single new record added " NEWBORN OF VETERAN") No Data Dictionary
changes
VA ADMITTING REGULATION (#43.4) New Data content
(Single new record added:
"NON-VA FOR FEMALE VET+NEWBORN") No Data
(IB).
Dictionary changes
INCONSISTENT DATA ELEMENTS (#38.6) New Data content
Two new records added:
.313 NEWBORN REQUIRES SPONSOR.
.314 NEWBORN NEEDS ELIGIBLE SPONSOR No Data Dictionary
changes
FB*3.5*146 patch contains:
FEE BASIS PAYMENT REJECT CODE (#161.99) New Data content
(Single new record added .C166 - Newborn Claim outside of 7 day coverage")
No Data Dictionary changes.
IB*2.0*499 patch contains:
SPONSOR RELATIONSHIP (#355.81) FAMILY PREFIX (#.03) Modified help
text
***File not included in the FILE LIST. Help text modified by post-install
routine ^IB499PO.
Below is a list of all the applications involved in this project along
Forms Associated:
Form Name File # New/Modified/Deleted
--------- ------ --------------------
N/A
Mail Groups Associated:
Mail Group Name New/Modified/Deleted
with their patch number:
--------------- --------------------
N/A
Options Associated:
Option Name Type New/Modified/Deleted
----------- ---- --------------------
N/A
Protocols Associated:
Protocol Name New/Modified/Deleted
------------- --------------------
N/A
Security Keys Associated:
Security Key Name
-----------------
N/A
APPLICATION/VERSION PATCH
Templates Associated:
Template Name Type File Name (#) New/Modified/Deleted
------------- ---- ------------- --------------------
FBAA AUTHORIZATION Input #161 Modified
FBCH ENTER REQUEST Input #162.2 Modified
Additional Information:
---------------------------------------------------------------
New Service Requests (NSRs):
-----------------------------
NSR 20100901
Patient Safety Issues (PSIs):
------------------------------
N/A
Remedy Ticket(s) & Overviews:
PATIENT REGISTRATION (DG) V 5.3 DG*5.3*867
-----------------------------
N/A
Test Sites:
-----------
LEXINGTON
PUGET SOUND
FEE BASIS (FB) V 3.5 FB*3.5*146
Documentation Retrieval Instructions:
-------------------------------------
Updated documentation describing the new functionality introduced by this
patch is available.
The preferred method is to FTP the files from ftp://download.vista.domain.ext/
This transmits the files from the first available FTP server. Sites may also
elect to retrieve software directly from a specific server as follows:
Albany ftp.fo-albany.domain.ext <ftp://ftp.fo-albany.domain.ext>
Users should be made aware that processing of Newborn claims must ONLY be
INTEGRATED BILLING (IB) 2.0 IB*2.0*499
Hines ftp.fo-hines.domain.ext <ftp://ftp.fo-hines.domain.ext>
Salt Lake City ftp.fo-slc.domain.ext <ftp://ftp.fo-slc.domain.ext>
The documentation will be in the form of Adobe Acrobat files.
Documentation can also be found on the VA Software Documentation Library
at: http://www4.domain.ext/vdl/
File Description File Name FTP Mode
--------------------------------------------------------------------------
Fee Basis User Manual fb3_5um.pdf Binary
PIMS v5.3 ADT User Manual Registration dg_5_3_reg_um.pdf Binary
The procedure guide, Care for Newborn of Women Veterans, located at
http://nonvacare.hac.domain.ext/policy-programs/procedure-guides.asp,
should be distributed to those personnel registering newborns and/or
processing newborn claims.
Patch Installation:
The patches (DG*5.3*867, FB*3.5*146, and IB*2.0*499) are being released
Pre/Post Installation Overview
------------------------------
There are three post installation routines associated with this patch DG867PO,
FB146PO, and IB499PO. These routines primarily serve as filters for the data
transmitted to the appropriate files listed above, so that only the intended
data is delivered. The only exception is the IB499PO routine which
programmatically makes an addition to the help text of the FAMILY PREFIX field
(#.03) in the SPONSOR RELATIONSHIP file (#355.81). These post installation
routines may be deleted after successful installation of the NEWBORN DG FB IB
BUNDLE 1.0
in the Kernel Installation and Distribution System (KIDS) multi-build
Installation Instructions
-------------------------
This patch may be installed with users on the system although it is
recommended that it be installed during non-peak hours to minimize potential
disruption to users. This patch should take less than 5 minutes to install.
FB*3.5*147 is a required patch and must be installed before DG*5.3*867.
DG*5.3*867 is one of three patches for this release (including FB*3.5*146
distribution NEWBORN DG FB IB BUNDLE 1.0
and IB*2.0*499). The patches will be installed as a bundle in the following
order:
1) DG*5.3*867
2) FB*3.5*146
3) IB*2.0*499
Pre-Installation Instructions
-----------------------------
1. OBTAIN PATCHES
--------------
Obtain the host file NEWBORN_1_2_DG_FB_IB.KID which contains the following
patches:
DG*5.3*867
FB*3.5*146
IB*2.0*499
Sites can retrieve VistA software from the following FTP addresses. The
preferred method is to FTP the files from:
The purpose of the Caregivers: Newborn Claims Processing Enhancement
download.vista.domain.ext
This will transmit the files from the first available FTP server. Sites may
also elect to retrieve software directly from a specific server as follows:
Albany ftp.fo-albany.domain.ext
Hines ftp.fo-hines.domain.ext
Salt Lake City ftp.fo-slc.domain.ext
Project is to enhance VistA Fee Basis application in support of
The NEWBORN_1_2_DG_FB_IB.KID host file is located in the anonymous.software
directory. Use ASCII Mode when downloading the file.
2. START UP KIDS
-------------
Start up the Kernel Installation and Distribution System Menu option
[XPD MAIN]:
Edits and Distribution ...
Utilities ...
compliance with Public Law 111- 163, the Caregiver and Veterans Omnibus
Installation ...
Select Kernel Installation & Distribution System Option: Installation
---
Load a Distribution
Print Transport Global
Compare Transport Global to Current System
Verify Checksums in Transport Global
Install Package(s)
Restart Install of Package(s)
Health Services Act of 2010. This law makes changes to sections of Title
Unload a Distribution
Backup a Transport Global
Select Installation Option:
3. LOAD TRANSPORT GLOBAL FOR MULTI-BUILD
-------------------------------------
From the Installation menu, select the Load a Distribution option.
When prompted for "Enter a Host File:" Enter the full directory path
entered in VistA. No entry in FBCS should be performed.
38, United States Code to furnish health care services to a newborn child
where you saved the host file NEWBORN_1_2_DG_FB_IB.KID
(e.g., SYS$SYSDEVICE:[ANONYMOUS]NEWBORN_1_2_DG_FB_IB.KID)
When prompted for "OK to continue with Load? NO//", Enter "YES."
The following will display:
Loading Distribution...
NEWBORN DG FB IB BUNDLE 1.0
of a Woman Veteran who is receiving maternity care furnished by the
DG*5.3*867
FB*3.5*146
IB*2.0*499
Use INSTALL NAME: NEWBORN DG FB IB BUNDLE 1.0 to install this
distribution .
4. RUN OPTIONAL INSTALLATION OPTIONS FOR MULTI-BUILD
-------------------------------------------------
From the Installation menu, you may select to use the following options
(when prompted for the INSTALL NAME, enter NEWBORN DG FB IB BUNDLE 1.0
Department of Veterans Affairs (VA) for not more than seven days after
a. Backup a Transport Global - This option will create a backup
message of any routines exported with this patch. It will not
backup any other changes such as data dictionaries or templates.
b. Compare Transport Global to Current System - This option will
allow you to view all changes that will be made when this patch
is installed. It compares all components of this patch
(routines, data dictionaries, templates, etc.).
c. Verify Checksums in Transport Global - This option will allow
you to ensure the integrity of the routines that are in the
the birth of the child.
transport global.
5. INSTALL MULTI-BUILD
-------------------
This is the step to start the installation of this KIDS patch. This will
need to be run for the NEWBORN DG FB IB BUNDLE 1.0
a. Choose the Install Package(s) option to start the patch
install.
b. When prompted for the "Select INSTALL NAME:" enter
NEWBORN DG FB IB BUNDLE 1.0
c. When prompted "Want KIDS to INHIBIT LOGONs during the install?
NO//", answer NO
d. When prompted "Want to DISABLE Scheduled Options, Menu Options,
and Protocols? NO//", answer NO
e. When prompted "Device: HOME//", enter HOME
to display the Install message on the screen (or enter the device
you want to print the Install message). You may queue the
install if you wish.
The scope of these enhancements is to capture information on healthcare
Post-Installation Instructions
------------------------------
*** IMPORTANT NOTE ***
Please note there are three post installation routines that may be deleted
after successful installation of the NEWBORN DG FB IB BUNDLE 1.0. These are:
DG867PO
FB146PO
services provided to newborn children of Women Veterans. Affected
IB499PO
functions include eligibility determination, enrollment and registration,
documentation of referrals and authorization for care, claims processing,
and payment. Only modification to the Fee Basis (FB) and the Registration
***********
(DG) packages are necessary to meet the requirements of this enhancement.
The primary purpose of this enhancement is to allow the Electronic Filing
of Newborn claims.
Functional Description
------------------------------
The following features and functions have been added to the Fee Basis
workflow processes applying to both Civil Hospital and Medical Fee:
This patch, along with FB*3.5*146 and IB*2.0*499, is being released as a
1. A new Patient Type of NEWBORN OF VETERAN has been added to the TYPE OF
PATIENT file (#391). This new selection will be available on Registration
Screen <7>.
2. A sponsor is required for all Newborns determined by having the DOB less
than one (1) year from the present date. An inconsistency check has been added
to check the presence of a sponsor. If an inconsistency is found the
inconsistency check will prompt the user to return to Screen <15> in
registration to enter a Sponsor.
bundle, and all three will be automatically installed in the correct order.
3. All Sponsors for Newborns must be listed as eligible for care. An
inconsistency check will check the status of the Sponsors Eligibility. The
check will trigger if the Sponsor has no Eligibility status.
All other statuses (i.e. Pending Verification, Verified, and Pending
Re-verification) are acceptable.
4. Fee Authorization dates associated with Newborns have checks in place to
not allow Authorization dates that fall outside the accepted range of Newborn
Authorization. The range is DOB to DOB+7. The system will warn the user and
not accept an Authorization date that falls outside the appropriate range for
a Newborn.
5. When a Veteran Mother of a Sponsored Newborn is reviewed in the
Registration screens, Screen <15> will display the Newborn(s), with the
additional header of "Sponsored Newborn".
6. The FAMILY PREFIX "NB Newborn of Vet" has been added to the Help text in
the FAMILY PREFIX field (#.03) in the SPONSOR RELATIONSHIP file (#355.81)
This patch has enhancements that extend the capabilities of the Veterans
7. "NON-VA FOR FEMALE VET+NEWBORN 17.38" was added to the VA ADMITTING
REGULATION file (#43.4). This new Admitting Regulation is available when
editing the 7078.
8. The following default values were added when entering a Newborn with a
date of birth of less than one (1) year from present date. Defaults will only
be assigned when specified screens are accessed during the registration
process: PATIENT DATA, SCREEN <2> Marital field is defaulted to NEVER
MARRIED. APPLICANT/SPOUSE EMPLOYMENT DATA, SCREEN <4> Status field is
defaulted to NOT EMPLOYED. FAMILY DEMOGRAPHIC DATA, SCREEN <8> Married
Health Information Systems and Technology Architecture (VistA) Patient
Last Year field is defaulted to NO.
Patch Components
================
Files & Fields Associated:
File Name (#) Field Name (#) New/Modified/Deleted
|
