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DBIA-5625 ICR (5625)

DBIA-5625    ICR (5625)

Name Value
NUMBER 5625
IA # 5625
FILE NUMBER 69
GLOBAL ROOT LRO
DATE CREATED 2011/04/05
CUSTODIAL PACKAGE LAB SERVICE
USAGE Private
TYPE File
NAME DBIA-5625
GENERAL DESCRIPTION
This IA documents access by the JV application, the
Federal Health Care Center at North Chicago for the Orders Portability
requirement, to the Lab Order Entry file (69), which contains data pertinent
to Lab tests ordered for VA patients.
GLOBAL REFERENCE
GLOBAL REFERENCE FIELD NUMBER GLOBAL DESCRIPTION
LRO(69,D0,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
.01 Write w/Fileman
Date of order.
DATE ORDERED 0;1
LRO(69,D0,1,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
1 Read w/Fileman
The sequential specimen number.
SPECIMEN # 1;0
LRO(69,D0,1,D1,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
.01 Read w/Fileman
The internal number in the Lab Data file 63.
LRDFN 0;1
1 Read w/Fileman
Points to NEW PERSON file.  Automatically stored.
ENTERING PERSON 0;2
3 Both R/W w/Fileman
Points to the collection sample appropriate for the
test(s) ordered.
COLLECTION SAMPLE 0;3
4 Read w/Fileman
This designates how the sample or specimen is to reach
the lab.
LAB,IMM OR WARD COLLECT 0;4
5 Read w/Fileman
Date and time ordered.
DATE/TIME ORDERED 0;5
7 Read w/Fileman
The person signing for the order.  Selection must be made
from active PROVIDERS who hold the PROVIDER security key.
PROVIDER 0;6
8 Read w/Fileman
The service or location from which the order is
originating, and where the report will be returned.
REPORT ROUTING LOCATION 0;7
23 Read w/Fileman
This field contains the location ordering the test and to
whom completed results will be sent.
ORDERING LOCATION 0;9
.11 Read w/Fileman
This field is used to store the OE/RR order number that
links Lab with OE/RR.
OERR ORDER # 0;11
LRO(69,D0,1,D1,.1
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
9.5 Read w/Fileman
The unique assigned order number for an ordering session
for one "patient".
ORDER # .1;1
LRO(69,D0,1,D1,1
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
10 Both R/W w/Fileman
When the specimen was collected from the "patient".
DATE/TIME OF COLLECTION 1;1
11 Write w/Fileman
If the time the specimen is obtained is not even
approximate, this field is set to yes.
DATE/TIME OBTAINED INEXACT 1;2
12 Write w/Fileman
The phlebotomist who is accessioning the collected order.
COLLECTOR 1;3
13 Both R/W w/Fileman
This indicates whether the order is collected or
uncollected.
COLLECTION STATUS 1;4
15 Write w/Fileman
Single line comment about the order.
COMMENT 1;6
22 Both R/W w/Fileman
if this order was merged with another order, the order
number for that order is entered here. Automatically stuffed by the system.
MERGE ORDER # 1;7
25 Write w/Fileman
this field contains the institution entering the request
for this particular test. This field becomes very important when dealing with
multi-divisional sites.
INSTITUTION 1;8
LRO(69,D0,1,D1,2,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
6 Read w/Fileman
The tests for the specimen.
TEST 2;0
LRO(69,D0,1,D1,2,D2,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
.01 Read w/Fileman
The tests for the specimen.
TEST/PROCEDURE 0;1
1 Read w/Fileman
Routine, Stat, etc.
URGENCY 0;2
2 Both R/W w/Fileman
The date piece of the accession.
ACCESSION DATE 0;3
3 Both R/W w/Fileman
The accession area where the test may be found.
ACCESSION AREA 0;4
4 Both R/W w/Fileman
The number piece of the accession where the test may be
found.
ACCESSION NUMBER 0;5
5 Both R/W w/Fileman
If the test has been combined with another order (i.e.,
this test is a duplication of part of another order), this points to the order
with which the test has been combined.
COMBINED ON ORDER 0;6
6 Read w/Fileman
This provides the link to the correlate entry of the test
ordered as it appears in OERR.
OERR INTERNAL FILE # 0;7
7 Both R/W w/Fileman
Used to determine if panel with no accession area
assigned has previously been exploded and accessioned.
PANEL EXPLODED 0;8
8 Write w/Fileman
This is the internal status for this test.  It is used to
identify an order when it is canceled, and/or when it is accepted by OE/RR.
STATUS 0;9
9 Write w/Fileman
This is how the test was ordered/entered into the system
using the Lab (LR) options.
ORIGIN 0;10
10 Both R/W w/Fileman
This is the person who canceled this test.
CANCELED BY 0;11
20 Read w/Fileman
This is a reference to the entry that this test was
combined from.
COMBINED FROM 0;14
LRO(69,DO,1,D1,2,D2,.3
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
13 Both R/W w/Fileman
This is the UID used by the HOST LEDI system for this
order/accession.  This field is used by LEDI software.
UID .3;1
14 Both R/W w/Fileman
This field contains the pointer to the INSTITUTION file
for the MailMan domain location of the computer system. All LEDI results are
returned to the Ordering computer system.

Location to send LEDI HL7 result messages. This field is used by LEDI
software.
ORDERING SITE .3;2
15 Write w/Fileman
This field contain the pointer to the INSTITUTION file
for the actual collection site. The ordering site is the MailMan location of
the computer system. MailMan domain location and the collecting site may be
different.

This field is used by LEDI software.
COLLECTING SITE .3;3
16 Write w/Fileman
Each Order/Accession is given a HOST UID. The UID is
stored in this location. If LEDI software is used to accession specimens,
usually the collecting sites UID is used to track specimens. If the collecting
UID conflict is the HOST system number sequence, the HOST UID will be used
instead of the collecting site's UID.

This field is used by LEDI software.
HOST UID .3;4
17 Write w/Fileman
This field contains the collecting sites UID for this
specimen.

This field is used by LEDI software.
ORDERING SITE UID .3;5
LRO(69,D0,1,D1,2,D2,1,0
FIELD NUMBER ACCESS FIELD NAME LOCATION
99 Write w/Fileman TEST COMMENTS 1;0
LRO(69,D0,1,D1,2,D2,1,D3,0
FIELD NUMBER ACCESS FIELD NAME
.01 Write w/Fileman TEST COMMENTS
99.1 Read w/Fileman CANCEL COMMENTS
LRO(69,D0,1,D1,2,D2,1.1,D3,0
FIELD NUMBER ACCESS FIELD NAME LOCATION
99.1 Read w/Fileman CANCEL REASON 1.1;0
.01 Read w/Fileman CANCEL REASON
LRO(69,D0,1,D1,3
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
20 Write w/Fileman
Lab arrival time.
LAB ARRIVAL TIME 3;1
21 Both R/W w/Fileman
This is the date/time ALL results for this specimen are
complete.  The field is set by the software when the results are released and
reported outside the laboratory system.
DATE/TIME RESULTS AVAILABLE 3;2
LRO(69,D0,1,D1,4,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
2 Read w/Fileman
Points to the specimen(s) for the given order. (Some
areas of lab treat a collection of samples as a SINGLE collection "sample").
SPECIMEN 4;0
LRO(69,D0,1,D1,4,D2,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
.01 Read w/Fileman
Points to the specimen for the given order.
SPECIMEN 0;1
LRO(69,D0,1,6,0
FIELD NUMBER ACCESS FIELD DESCRIPTION FIELD NAME LOCATION
16 Read w/Fileman
Comments about the order.
WARD COMMENTS ON SPECIMEN 6;0
LRO(69,D0,1,D1,6,D2,0
FIELD NUMBER ACCESS FIELD NAME
.01 Read w/Fileman WARD COMMENTS ON SPECIMEN
LRO(69,B
Lookup by Date
LRO(69,C
Lookup by Order Number
LRO(69,D0,1,AA
Lookup by Order Number
LRO(69,D0,1,D1,2,B
Lookup by Test/Procedure
STATUS Pending
DURATION Till Otherwise Agreed
ID LRO
SUBSCRIBING PACKAGE
SUBSCRIBING PACKAGE SUBSCRIBING DETAILS
JAL FEDERAL HEALTH CARE CENTER
When a Lab order is entered on the DoD side, the JV
Orders Portability software needs to store the relevant data into the Lab
Order Entry file.  It does so through File Manager read and write APIs to
relevant fields in this file.