| DESCRIPTION OF ENHANCEMENTS |
A companion patch, ABSV*4.0*32, contains the option that sends the data to
Voluntary Data Migration Menu
PREP Prepare for Transition to VSS
VAL Validate Existing Data
PRNT Print Results of Data Validation
VOL Master Volunteer Edit
DAIL Daily Time Edit
OCC Occasional Hours Edit
SEND Send Voluntary Data to VSS
**> Locked with ABSV MIGRATION
the new system.
(Note: the Send option will appear only after patch 32 is installed.)
This menu is locked with the already existing ABSV MGR Security Key; so,
only holders of that key will be able to run these options.
Briefly,
PREP option does some initial setup for your site and sends information
that is used to establish your site on the VSS centralized server. Run
this option once only.
VAL option checks your existing data and creates a report of entries
that contain inconsistent data that can be corrected before the data is
sent to the new system. This option can be run as often as you like.
PRNT option displays the results of the Validate option. It can be run
as often as you like.
VOL option allows the user to edit all the fields they need to correct
a problem with the Volunteer information.
DAIL option allows the user to edit all the fields they need to correct
a problem with Regular Hours information.
OCC option allows the user to edit all the fields they need to correct
a problem with Occasional Hours information.
SEND option sends the data to the new system. It should be run only once
unless SI instructs you to run it again.
PATCH DEPENDENCIES:
PREPARE FOR TRANSITION TO VSS
VSS will contain information about your Voluntary Service. If your site is
multi-divisional, it will contain information about each division to which
Volunteer Hours are recorded. Most of the information about your Voluntary
Service and its staff will entered by Voluntary Service personnel using the
new VSS web interface. However, some data is needed for initial setup of
your site. The main purpose of the Prepare for Transition to VSS option is
to gather this preliminary information and to send it to the people who will
do the initial data entry.
Following is the dialog you will see when running this option.
Select Voluntary Data Migration Menu Option: Prepare for Transition to VSS
You are starting the process that will move
Voluntary Timekeeping data to the new
Voluntary Service System application.
None.
First, information about your site will be collected.
Your Volunteer Daily Time file will be scanned to find
all sites referenced. This will take some time.
Done.
Your primary site number is 605
Hours are recorded to the following sites:
605
The option has looked through your Volunteer Daily Time file and identified
all the sites (or institutions) to which regular volunteer hours have been
recorded since 10/1/1996. Displayed are your primary station number and
the station numbers of all the sites for which hours were found.
If this information appears to be incorrect, answer the following question
"NO" and contact SI for further instructions. Otherwise, answer "YES" and
proceed.
Is this site information correct? YES
Now an entry for your site is made in a new file that was installed on your
system by patch 31, the Voluntary Migration Log file. The data recorded
when running the migration options is stored in this file.
Making an entry in the Voluntary Migration Log file.
You will be asked for information about each station to which hours are
No NOISs or E3Rs are addressed by this patch.
recorded. In this example, only one station is involved. If your
multi-divisional site has more than one station, answer the questions for
each station even if the answers are the same.
Add information for Station Number 605
STATION NAME: Loma Linda Test
VISN: 22
STREET ADDRESS LINE 1: 1 Hospital Way
This patch is part of the migration from the VistA-based Voluntary
STREET ADDRESS LINE 2: <RET>
CITY: Loma Linda
STATE: CA
ZIP CODE: 99999
USER ADMIN'S LAST NAME: Boss
USER ADMIN'S FIRST NAME: Big
USER ADMIN'S MIDDLE NAME: B.
USER ADMIN'S NT USERNAME: vhamaster\vhaisfbossb
The first seven questions are self-explanatory.
The questions about the User Administrator refer to the lead person at
your site. That person will be responsible for entering site data and
setting up other local users. Often, it will be the Voluntary Service
Chief.
It is very important that this person's NT Username is entered correctly.
You must enter both the domain and the username separated by a "\".
Next you are asked for the e-mail address of the recipient of this
ROUTINE SUMMARY:
information. The message is sent via MailMan to a Microsoft Exchange
address. SI will provide you with the necessary e-mail address. You can
also send the message to local MailMan recipients. In the following
example, John Smith is the user.
Your local IRM must assure that mail can be sent successfully to the
domain.ext domain. The sending of this message will be a test of that
domain, which will also be used when the actual data is sent.
Sending a message containing information about your site.
================
Enter a Recipient of the Institution Creation message: first.last@domain.ext
Enter a Recipient of the Institution Creation message:
SMITH,JOHN (use your own name here)
Enter a Recipient of the Institution Creation message: <RET>
Message sent. Message number: 8250639
This completes the preparatory option on the MUMPS system. SI will
contact you after your site has been initialized on VSS and the new
system is ready to recieve your data.
The following is a list of the routines that are included in this
You can now proceed with the review of your local data.
VALIDATE EXISTING DATA:
PREP Prepare for Transition to VSS
VAL Validate Existing Data
PRNT Print Results of Data Validation
VOL Master Volunteer Edit
DAIL Daily Time Edit
patch. The second line of each of these routines now looks like:
OCC Occasional Hours Edit
SEND Send Voluntary Data to VSS
Select Voluntary Data Migration Menu Option: Validate Existing Data
Data that will be moved to the new Voluntary Service System database
will now be checked for consistency.
The result will be recorded in the Voluntary Migration Log File.
You will have the opportunity to print these results.
;;4.0;VOLUNTARY TIMEKEEPING;*31*;Jul 1994
The data validation process will review all of the entries that will be
moved from your VistA VTK system to the new VSS server. A report will be
made containing each entry that has incorrect or inconsistent data.
You can use that report to correct entries so that a complete set of data
is moved to the new system.
Entries that are reported as containing a problem will not be migrated to
the new system unless the problem is corrected in your data.
Because there are many records involved, running this option may take some
time. Particularly time consuming will be the validation of the Volunteer
Regular Hours.
A dialog indicating progress is presented as the validation goes on. When
the check of each file is done, the number of entries with errors is
displayed.
Do you want to proceed? YES
Routine Name Before Patch After Patch Patch List
Creating list of all Volunteers with hours after Sept. 30, 1996.
Done.
Creating lists of valid Organization, Service, Schedule, and Award Codes.
Done.
Validating entries in the Volunteer Organization Codes File.
Errors Found in Organization Codes: 1
============ ============ =========== ==========
Validating entries in the Service Assignment Codes File.
Errors found in Service Assignment Codes: 1
Validating Occasional Hours.
Errors found in Occasional Hours: 12
Validating Regular Hours.
THIS WILL TAKE SOME TIME.
Errors found in Regular Hours: 1
TimeKeeping package to the web-based Voluntary Service System (VSS).
ABSVM N/A 15748896 31
Validating Volunteer data.
THIS WILL TAKE SONE TIME.
Errors found in Volunteer data: 6
The data checking on your system is complete!
After the validation finishes, you can immediately print the results.
Whether you print it at this time or not, the information on incorrect
entries is stored and can be printed at any later time.
ABSVM1 N/A 3639237 31
Do you want to print the results now? YES
DEVICE: HOME//<RET>VIRTUAL CONNECTION Right Margin: 80//<RET>
The error reports are grouped by type and indicate the record number (IEN)
of the record that contains the problem. For the volunteers, the name of
the volunteer is also shown to help in identification.
This completes the data validation option. This option can be rerun with
results reflecting the status of your data at the time it is rerun.
ABSVMHV1 N/A 17163056 31
You do not, however, need to rerun the option just to view the results of
a prior run. You can print previous results.
PRINT RESULTS OF DATA VALIDATION:
PREP Prepare for Transition to VSS
VAL Validate Existing Data
PRNT Print Results of Data Validation
VOL Master Volunteer Edit
ABSVMLC1 N/A 703152 31
DAIL Daily Time Edit
OCC Occasional Hours Edit
SEND Send Voluntary Data to VSS
Select Voluntary Data Migration Menu Option: Print Results of Data Validation
You can print results of the Examination of Existing Data
by selecting the date/time that the examination was done.
Note that the validation results are stored by date and time run. The
ABSVMLC2 N/A 559992 31
simplest way to choose the results to print is to input the date that the
validation was run. In the following example, the results of validation run
"TODAY" are requested. You select the specific set of data validated to
print. In this example, the results for Regular and Occasional Hours are
selected.
Select VALIDATION RESULTS TIME RUN: TODAY OCT 04, 2002
1 10-4-2002@18:14:10 Organizations NO, ONLY VALIDATION DONE
2 10-4-2002@18:14:11 Services NO, ONLY VALIDATION DONE
ABSVMLC3 N/A 759900 31
3 10-4-2002@18:14:11 Occasional Hours NO, ONLY VALIDATION DONE
4 10-4-2002@18:14:11 Regular Hours NO, ONLY VALIDATION DONE
5 10-4-2002@18:14:23 Volunteers NO, ONLY VALIDATION DONE
CHOOSE 1-5: 4 10-4-2002@18:14:11 Regular Hours NO, ONLY VALIDATION DONE
Do you want to select another result to print? YES
Select VALIDATION RESULTS TIME RUN: T OCT 04, 2002
1 10-4-2002@18:14:10 Organizations NO, ONLY VALIDATION DONE
2 10-4-2002@18:14:11 Services NO, ONLY VALIDATION DONE
ABSVMRV1 N/A 10324879 31
3 10-4-2002@18:14:11 Occasional Hours NO, ONLY VALIDATION DONE
4 10-4-2002@18:14:11 Regular Hours NO, ONLY VALIDATION DONE
5 10-4-2002@18:14:23 Volunteers NO, ONLY VALIDATION DONE
CHOOSE 1-5: 3 10-4-2002@18:14:11 Occasional Hours NO, ONLY VALIDATION DONE
Do you want to select another result to print? NO
DEVICE: HOME// VIRTUAL CONNECTION Right Margin: 80//
ABSVMS1 N/A 9693434 31
CORRECTING DATA:
You are requested to run the data validation option weeks before the actual
switch to the new system so that you have the opportunity to correct invalid
records. Corrected records will be migrated to the new system while those
remaining with an error will be rejected.
The method of correction will depend on the problem. In some cases, you
will have to contact volunteers; in others, you will have to refer to paper
records. When the necessary information is obtained, you will usually be
ABSVMUT1 N/A 8407468 31
able to use the existing VTK options to make the change. You can also use
the three options supplied in this patch: Master Volunteer Edit , Daily Time
Edit, Occasional Hours Edit. If you cannot use the normal options, contact
your local IRM. If your local IRM cannot resolve the issue they should file
a NOIS report and NVS will assist in getting the problem resolved.
Following is an example of correcting Volunteer data. Copied below is a
line from the validation report run above:
Volunteer record #3418 with Name MAYO,MARION has incorrect sex data.
ABSVMVV1 N/A 12548749 31
A volunteer with record number 3418 in the Voluntary Master file whose name
is Marion Mayo somehow has incorrect information in the SEX field. It is
unimportant how that erroneous data got there. Suppose you determine that
Marion is a woman. Correct the error by using the Register/Edit Volunteer
in Master File option:
Select Master File Maintenance Menu Option: Register/Edit Volunteer in
Master File
ABSVMVV2 N/A 11698483 31
Select Volunteer Name: `3418 MAYO,MARION
Note: the volunteer is selected by putting an accent grave (`) in front of
the entry number from the error report. This method should work for any
data you are correcting, regardless of file. In this case, you could have
also used the name.
Do you wish to Add/Edit Volunteer specific data? YES//<RET> (YES)
ABSVMVV3 N/A 7742190 31
NICKNAME: <RET>
PSEUDO INDICATOR: <RET>
SOCIAL SECURITY NUMBER: 999-99-9999// <RET>
STREET ADDRESS #1: 1 Main St.// <RET>
STREET ADDRESS #2: <RET>
CITY: MORENO VALLEY// <RET>
STATE: CALIFORNIA// <RET>
ZIP CODE: 92553// <RET>
Here the source of the error is clear. Somehow a "Z" was input into the
SEX field. The data validation option identified this as being incorrect.
Here, it is corrected to F for Female.
SEX: Z// F Female, 21 and over
BIRTH DATE: JUL 1970// ^
Do you wish to continue to the next section? YES// NO (NO)
Do you need to transmit this record to Austin? YES// NO (NO)
< No Action Taken>
Now, Marion's entry and the entries of the Regular Hours that she worked
can be sent to the new system.
Documentation:
--------------------
The ABSV_4_31ig.pdf, can be obtained from the ANONYMOUS.SOFTWARE
directory at one of the OI Field Offices. The preferred method is to FTP
the file from DOWNLOAD.VISTA.DOMAIN.EXT, which will transmit the file from
the first available server. Alternatively, site may elect to retrieve the
file from a specific OI Field Office. The documentation can be read via
INSTALLATION INSTRUCTIONS
the Adobe Acrobat Reader browser program. The .PDF file are binary file and
must be transferred using binary file transfer tools.
IO FIELD OFFICE FTP Address DIRECTORY
--------------- ----------------- -----------------
Hines FTP.FO-HINES.DOMAIN.EXT [ANONYMOUS.SOFTWARE]
Albany FTP.FO-ALBANY.DOMAIN.EXT [ANONYMOUS.SOFTWARE]
Salt Lake FTP.FO-SLC.DOMAIN.EXT [ANONYMOUS.SOFTWARE]
=========================
Files Description Block Count
--------------- ------------------------ --------------
ABSV_4_31ig.pdf Installation Guide (PDF)
If you have further questions on obtaining the PDF files, please contact
the CIO National Help desk at 1-888-596-4357, and ask for the Fiscal
Management Team.
This patch should take less than 1 minute to load.
- No existing data is changed during patch installation.
- No options need to be disabled.
This patch installs routines, options, other components, and file 503339.5
- None of these routines are or will be mapped.
- Users can be on the system when this patch loads.
1. Use the 'INSTALL/CHECK MESSAGE' option on the PackMan menu. This
option will load the KIDS package onto your system.
2. From the Kernel Installation and Distribution System (KIDS) menu,
you may elect to use the following options:
a. Verify Checksums in Transport Global - this option will allow
VOLUNTARY MIGRATION LOG. These are all new and will allow the site to
you to ensure the integrity of the routines that are in the
transport global.
b. Print Transport Global - this option will allow you to view
the components of the KIDS build.
c. Backup a Transport Global - this options doesn't need to be
run because all of the routines in this patch are new.
d. Compare Transport Global to Current System - this options doesn't
need to be run because all components in this patch are new.
3. Use the Install Package(s) option and select the package
send information used to set up a new station in VSS, to check existing
ABSV*4.0*31.
4. When prompted 'Want KIDS to Rebuild Menu Trees Upon Completion of
Install? YES//', respond NO.
5. When prompted 'Want KIDS to INHIBIT LOGONs during the
Install? YES//', respond NO.
6. When prompted 'Want to DISABLE Scheduled Options, Menu Options,
and Protocols? YES//', respond NO.
VTK data, and to print error reports of the data validation.
Voluntary Service Staff Instructions for patch ABSV*4*31
After patch ABSV*4*31 is installed at a site, the Voluntary Service staff
can begin the data cleansing process. The Systems Implementation (SI)
group will give specific instructions to the Voluntary Service staff
regarding the timing and other particulars of the migration.
This process will start when the patch is received by the site and should
be completed not later than 2 weeks before the sites scheduled conversion
date.
The patch installs a new menu on the Volunteer Timekeeping Activity menu.
The new menu looks like this:
|
| BUILD COMPONENTS |
-
- ENTRIES:
-
-
- ABSVM OCCASIONAL EXPORT FILE #503336
- FILE: File: 1, IEN: 503336
- ACTION: SEND TO SITE
-
- ABSVM ORGANIZATION EXPORT FILE #503334
- FILE: File: 1, IEN: 503334
- ACTION: SEND TO SITE
-
- ABSVM SERVICE CODES EXPORT FILE #503332
- FILE: File: 1, IEN: 503332
- ACTION: SEND TO SITE
-
- ABSVM REGULAR HOURS EXPORT FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM VOL MASTER EXPORT FILE #503330
- FILE: File: 1, IEN: 503330
- ACTION: SEND TO SITE
-
- ABSVM VOL CONTACT EXPORT FILE #503330
- FILE: File: 1, IEN: 503330
- ACTION: SEND TO SITE
-
- ABSVM PROFILES EXPORT FILE #503330
- FILE: File: 1, IEN: 503330
- ACTION: SEND TO SITE
-
- ABSVM VOL COMBINATIONS EXPORT FILE #503330
- FILE: File: 1, IEN: 503330
- ACTION: SEND TO SITE
-
- ABSVM PARKING EXPORT FILE #503330
- FILE: File: 1, IEN: 503330
- ACTION: SEND TO SITE
-
- ENTRIES:
-
-
- ABSVM SERVICES TOSEND FILE #503332
- FILE: File: 1, IEN: 503332
- ACTION: SEND TO SITE
-
- ABSVM VOLUNTEER TOSEND FILE #503330
- FILE: File: 1, IEN: 503330
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 00Q2 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 00Q3 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 00Q4 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM OCCASIONAL HOURS TOSEND FILE #503336
- FILE: File: 1, IEN: 503336
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 01Q2 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 01Q3 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 01Q4 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 02Q2 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 02Q3 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 02Q4 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 03Q2 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 03Q3 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM ORGANIZATIONS TOSEND FILE #503334
- FILE: File: 1, IEN: 503334
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 03Q4 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 97Q2 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 97Q3 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 97Q4 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 98Q2 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 98Q3 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 98Q4 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 99Q2 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 99Q3 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 99Q4 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 99Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 98Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 97Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 00Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 01Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 02Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 03Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
- ABSVM REG HOURS 04Q1 TOSEND FILE #503331
- FILE: File: 1, IEN: 503331
- ACTION: SEND TO SITE
-
-
-
- ENTRIES:
-
-
- ABSVM NAME FAMILY
- ACTION: SEND TO SITE
-
- ABSVM NAME GIVEN
- ACTION: SEND TO SITE
-
- ABSVM NAME MIDDLE
- ACTION: SEND TO SITE
-
- ABSVM NAME SUFFIX
- ACTION: SEND TO SITE
-
- ABSVM SITE
- ACTION: SEND TO SITE
-
- ABSVM VOLREMARKS
- ACTION: SEND TO SITE
-
- ABSVM FIX DATE
- ACTION: SEND TO SITE
-
-
-
- ENTRIES:
-
-
- ABSV MIGRATION MENU
- ACTION: SEND TO SITE
-
- ABSV TIMEKEEPING MASTER
- ACTION: USE AS LINK FOR MENU/ITEM/SUBSCRIBERS
-
- ABSV MIGRATION PREP
- ACTION: SEND TO SITE
-
- ABSV MIGRATION PRINT
- ACTION: SEND TO SITE
-
- ABSV MIGRATION VAL
- ACTION: SEND TO SITE
-
- ABSV MIGRATION DAILY EDIT
- ACTION: SEND TO SITE
-
- ABSV MIGRATION OCCASIONAL EDIT
- ACTION: SEND TO SITE
-
- ABSV MIGRATION VOLUNTEER EDIT
- ACTION: SEND TO SITE
-
-
-
-
-
-
-
-
-
- ENTRIES:
-
-
- ABSVMHV1
- ACTION: SEND TO SITE
- CHECKSUM: B44234667
-
- ABSVMLC1
- ACTION: SEND TO SITE
- CHECKSUM: B14310575
-
- ABSVMLC2
- ACTION: SEND TO SITE
- CHECKSUM: B4108035
-
- ABSVMLC3
- ACTION: SEND TO SITE
- CHECKSUM: B3468911
-
- ABSVM1
- ACTION: SEND TO SITE
- CHECKSUM: B7171087
-
- ABSVMRV1
- ACTION: SEND TO SITE
- CHECKSUM: B20805141
-
- ABSVMS1
- ACTION: SEND TO SITE
- CHECKSUM: B78942868
-
- ABSVMVV1
- ACTION: SEND TO SITE
- CHECKSUM: B30917348
-
- ABSVMVV2
- ACTION: SEND TO SITE
- CHECKSUM: B24528682
-
- ABSVMVV3
- ACTION: SEND TO SITE
- CHECKSUM: B12705644
-
- ABSVMUT1
- ACTION: SEND TO SITE
- CHECKSUM: B21894781
-
- ABSVM
- ACTION: SEND TO SITE
- CHECKSUM: B86288238
|
