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Global: ^PRCF(421.5

Package: IFCAP

Global: ^PRCF(421.5


Information

FileMan FileNo FileMan Filename Package
421.5 INVOICE TRACKING IFCAP

Description

Accessed By FileMan Db Calls, Total: 14

Package Total Routines
IFCAP 14 PRC51154    PRCFDA    PRCFDCI    PRCFDCI1    PRCFDCIP    PRCFDE    PRCFDE1    PRCFDE3
PRCFDIC    PRCFDSUS    PRCGARP1    PRCHLO7    PRCOINV    PRCXLG01    

Pointer To FileMan Files, Total: 6

Package Total FileMan Files
IFCAP 3 VENDOR(#440)[6]    PROCUREMENT & ACCOUNTING TRANSACTIONS(#442)[5]    BUDGET OBJECT CODE(#420.2)[15, 16, #421.541(.01)]
Kernel 2 SERVICE/SECTION(#49)[#421.51(.01)]    NEW PERSON(#200)[54.5, 59, 60, 66, #421.51(2)]    
MailMan 1 MESSAGE(#3.9)[65]    

Fields, Total: 75

Field # Name Loc Type Details
.01 ID NUMBER 0;1 NUMBER
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  K:+X'=X!(X>999999999)!(X<1)!(X?.E1"."1N.N) X I $D(X) S DINUM=X
  • LAST EDITED:  SEP 08, 1989
  • HELP-PROMPT:  Type a Number between 1 and 999999999, 0 Decimal Digits
  • DESCRIPTION:  
    This is the ID number of certified invoices.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
  • CROSS-REFERENCE:  421.5^B
    1)= S ^PRCF(421.5,"B",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"B",$E(X,1,30),DA)
  • CROSS-REFERENCE:  421.5^AD^MUMPS
    1)= S $P(^PRCF(421.5,DA,2),"^",4)="FISCAL"
    2)= Q
    This MUMPS cross-reference to the Transaction Number sets the initial invoice location to Fiscal.
.4 STATION NUMBER 1;2 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>4!($L(X)<3)!'(X?3.4N) X
  • LAST EDITED:  JUL 06, 1989
  • HELP-PROMPT:  ANSWER MUST BE 3-4 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    This is the station number of the service generating the invoice.
.5 DOCUMENT LOCATOR NUMBER 0;2 FREE TEXT
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  K:$L(X)>11!($L(X)<11)!'(X?11N) X
  • LAST EDITED:  JUL 24, 1989
  • DESCRIPTION:  
    This is the system generated number for tracking purposes at Austin.
  • EXECUTABLE HELP:  D DIS^PRCFDLN
.6 CERTIFICATION REQUIRED? 0;27 SET
************************REQUIRED FIELD************************
  • '0' FOR NO;
  • '1' FOR YES;

  • LAST EDITED:  JUL 05, 1989
  • DESCRIPTION:  
    This field indicates whether service certification is required for this invoice.
1 INVOICE/BILL NUMBER 0;3 FREE TEXT
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  K:$L(X)>16!($L(X)<1) X
  • LAST EDITED:  JUL 24, 1989
  • HELP-PROMPT:  ANSWER MUST BE 1-16 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    This is the invoice/bill number assigned by the vendor.
2 DATE OF INVOICE 0;4 DATE
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X I $G(X)>DT D EN^DDIOL("Future date is NOT allowed") K X
  • LAST EDITED:  JUL 21, 1994
  • DESCRIPTION:  
    This is the date of the vendor invoice.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
3 DATE INVOICE RECEIVED 0;5 DATE
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X I $G(X)>DT D EN^DDIOL("Future date is NOT allowed") K X
  • LAST EDITED:  JUL 21, 1994
  • DESCRIPTION:  
    This is the date the invoice was received in Fiscal Service.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
4 PROMPT PAY TYPE 0;6 SET
************************REQUIRED FIELD************************
  • 'A' FOR NORMAL;
  • 'C' FOR CONTRACT;
  • 'D' FOR DAIRY;
  • 'E' FOR EXEMPT;
  • 'I' FOR FEE WITH INTEREST;
  • 'M' FOR MEAT;
  • 'N' FOR FEE WITH NO INTEREST;
  • 'O' FOR OLDER PAYMENT;
  • 'P' FOR PRODUCE;
  • 'R' FOR RECURRING PAYMENTS;
  • 'V' FOR PRIME VENDORS;
  • 'X' FOR PAY IMMEDIATE IFCAP;
  • 'Z' FOR PRE PROMPT PAY ORDERS;

  • LAST EDITED:  NOV 06, 2007
  • DESCRIPTION:  
    This field indicates the prompt pay type of the invoice.
4.5 PURCHASE ORDER NUMBER 1;3 FREE TEXT
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  D PO^PRCFDE1
  • LAST EDITED:  AUG 15, 1989
  • HELP-PROMPT:  Enter PO number, Vendor, Fund Control Point, Method of Processing, Inventory/Distribution Point or Requisition Number.
  • DESCRIPTION:  
    This is the IFCAP PO number in expanded form, i.e. 503-A10001.
  • EXECUTABLE HELP:  S X="?",DIC=442,DIC("S")="I +^(0)=$G(PRC(""SITE""))",DIC(0)="QME" D ^DIC K DIC Q
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
    TRIGGERED by the PURCHASE ORDER POINTER field of the INVOICE TRACKING File
  • CROSS-REFERENCE:  ^^TRIGGER^421.5^52
    1)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(1)=$S($D(^PRCF(421.5,D0,2)):^(2),1:"") S X=$P(Y(1),U,3),X=X S DIU=X K Y X ^DD(421.5,4.5,1,1,1.1) X ^DD(421.5,4.5,1,1,1.4)
    1.1)= S X=DIV S Y(1)=$S($D(^PRCF(421.5,D0,2)):^(2),1:"") S X=$P(Y(1),U,2)'="",Y(2)=X S X=DIV_"-"_$P(Y(1),U,2),Y(3)=X S X=1,Y(4)=X S X=DIV,X=$S(Y(2):Y(3),Y(4):X)
    1.4)= S DIH=$S($D(^PRCF(421.5,DIV(0),2)):^(2),1:""),DIV=X X "F %=0:0 Q:$L($P(DIH,U,2,99)) S DIH=DIH_U" S %=$P(DIH,U,4,999),DIU=$P(DIH,U,3),^(2)=$P(DIH,U,1,2)_U_DIV_$S(%]"":U_%,1:""),DIH=421.5,DIG=52 D ^DICR:$N(^DD(DIH,DIG
    ,1,0))>0
    2)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(1)=$S($D(^PRCF(421.5,D0,2)):^(2),1:"") S X=$P(Y(1),U,3),X=X S DIU=X K Y S X="" X ^DD(421.5,4.5,1,1,2.4)
    2.4)= S DIH=$S($D(^PRCF(421.5,DIV(0),2)):^(2),1:""),DIV=X X "F %=0:0 Q:$L($P(DIH,U,2,99)) S DIH=DIH_U" S %=$P(DIH,U,4,999),DIU=$P(DIH,U,3),^(2)=$P(DIH,U,1,2)_U_DIV_$S(%]"":U_%,1:""),DIH=421.5,DIG=52 D ^DICR:$N(^DD(DIH,DIG
    ,1,0))>0
    CREATE VALUE)= $S(PO SUFFIX'="":PURCHASE ORDER NUMBER_"-"_PO SUFFIX,1:PURCHASE ORDER NUMBER)
    DELETE VALUE)= @
    FIELD)= EXPANDED
5 PURCHASE ORDER POINTER 0;7 POINTER TO PROCUREMENT & ACCOUNTING TRANSACTIONS FILE (#442) PROCUREMENT & ACCOUNTING TRANSACTIONS(#442)

  • INPUT TRANSFORM:  S DIC("S")="I +^(0)=$G(PRC(""SITE""))" D ^DIC K DIC S DIC=DIE,X=+Y K:Y<0 X
  • LAST EDITED:  MAY 11, 1994
  • DESCRIPTION:  
    This is the pointer to the Procurement and Accounting Transactions file, #442.
  • SCREEN:  S DIC("S")="I +^(0)=$G(PRC(""SITE""))"
  • EXPLANATION:  Allows selection of only PO's for a particular site
  • CROSS-REFERENCE:  ^^TRIGGER^421.5^4.5
    1)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(1)=$S($D(^PRCF(421.5,D0,1)):^(1),1:"") S X=$P(Y(1),U,3),X=X S DIU=X K Y X ^DD(421.5,5,1,1,1.1) X ^DD(421.5,5,1,1,1.4)
    1.1)= S X=DIV S X=$S('$D(^PRC(442,+DIV,0)):"",1:$P(^(0),U,1))
    1.4)= S DIH=$S($D(^PRCF(421.5,DIV(0),1)):^(1),1:""),DIV=X X "F %=0:0 Q:$L($P(DIH,U,2,99)) S DIH=DIH_U" S %=$P(DIH,U,4,999),DIU=$P(DIH,U,3),^(1)=$P(DIH,U,1,2)_U_DIV_$S(%]"":U_%,1:""),DIH=421.5,DIG=4.5 D ^DICR:$N(^DD(DIH,DI
    G,1,0))>0
    2)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(1)=$S($D(^PRCF(421.5,D0,1)):^(1),1:"") S X=$P(Y(1),U,3),X=X S DIU=X K Y S X="" X ^DD(421.5,5,1,1,2.4)
    2.4)= S DIH=$S($D(^PRCF(421.5,DIV(0),1)):^(1),1:""),DIV=X X "F %=0:0 Q:$L($P(DIH,U,2,99)) S DIH=DIH_U" S %=$P(DIH,U,4,999),DIU=$P(DIH,U,3),^(1)=$P(DIH,U,1,2)_U_DIV_$S(%]"":U_%,1:""),DIH=421.5,DIG=4.5 D ^DICR:$N(^DD(DIH,DI
    G,1,0))>0
    CREATE VALUE)= PURCHASE ORDER POINTER
    DELETE VALUE)= @
    FIELD)= PURCHASE ORDER NUMBER
    This cross reference is set on the trigger of the P.O. number field (#4.5).
  • CROSS-REFERENCE:  421.5^E
    1)= S ^PRCF(421.5,"E",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"E",$E(X,1,30),DA)
    This cross reference is set on the pointer to file 442, the Procurement and accounting Transactions file.
6 VENDOR 0;8 POINTER TO VENDOR FILE (#440) VENDOR(#440)

  • LAST EDITED:  MAR 15, 1991
  • DESCRIPTION:  
    This is the name of the vendor generating the invoice.
  • CROSS-REFERENCE:  421.5^C
    1)= S ^PRCF(421.5,"C",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"C",$E(X,1,30),DA)
    This cross-reference is set on the pointer to the vendor name field in the Vendor file, #440.
7 VENDOR STUB NAME 0;9 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>3!($L(X)<3) X
  • HELP-PROMPT:  ANSWER MUST BE 3 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    This is the CALM stub name.
8 VENDOR ID NUMBER 0;10 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>9!($L(X)<9)!'(X?9UN) X
  • LAST EDITED:  OCT 06, 1989
  • HELP-PROMPT:  Answer must be 9 characters in length.
  • DESCRIPTION:  
    This is the CALM ID number.
9 DISCOUNT PERCENT 0;11 NUMBER

  • INPUT TRANSFORM:  S:X["$" X=$P(X,"$",2) K:X'?.N.1".".2N!(X>100)!(X<.01) X
  • HELP-PROMPT:  Type a between .01 and 100, 2 Decimal Digits, e.g 5 Percent is to be entered as 5, 2.05% as 2.05.
  • DESCRIPTION:  
    This is the percentage to be deducted from the invoice when prompt payment is made.
10 DISCOUNT DAYS 0;12 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<0)!(X?.E1"."1N.N) X
  • LAST EDITED:  OCT 06, 1989
  • HELP-PROMPT:  Type a Number between 0 and 99, 0 Decimal Digits
  • DESCRIPTION:  
    This is the number of days in which a discount can be taken.
11 DISCOUNT TERMS 0;13 SET
  • 'E' FOR EOM;
  • 'P' FOR PROX;
  • 'X' FOR STANDARD;

  • LAST EDITED:  JUL 28, 1989
  • DESCRIPTION:  
    These are the terms defining the discount amount/days (i.e., net-30).
11.3 DISCOUNT AMOUNT 0;26 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>999999999)!(X<1)!(X?.E1"."1N.N) X
  • OUTPUT TRANSFORM:  S:$D(PRCF("VIEW")) Y="$"_$FN(Y/100,",",2)
  • LAST EDITED:  MAY 09, 1994
  • HELP-PROMPT:  Enter the amount of the Discount, without the decimal point.
  • DESCRIPTION:  
    This is the dollar amount of the discount.
11.5 DATE GOODS/SERVICE RECEIVED 0;21 DATE
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X I $G(X)>DT D EN^DDIOL("Future date is NOT allowed") K X
  • LAST EDITED:  JUL 21, 1994
  • DESCRIPTION:  
    This is the date the items were received at the station.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
12 APPROVED SHIPPING AMOUNT 0;14 NUMBER

  • INPUT TRANSFORM:  K:(X>9999999.99)!(X<0)!(X?.E1"."3N.E) X S:$D(X)#2 X=X*100
  • OUTPUT TRANSFORM:  S Y=$FN(Y/100,",",2) S:$D(PRCF("VIEW")) Y="$"_Y
  • LAST EDITED:  JUL 07, 1994
  • HELP-PROMPT:  Enter the approved shipping charges included in the Amount Certified for Payment. The Decimal Point must be INCLUDED if cents are entered. Type a Number between 0 and 9999999.99, 2 Decimal Digits
  • DESCRIPTION:  
    This is the amount authorized for shipping charges.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
13 AMOUNT CERTIFIED FOR PAYMENT 0;15 NUMBER
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  K:(X>9999999.99)!(X<0)!(X?.E1"."3N.E) X S:$D(X)#2 X=X*100
  • OUTPUT TRANSFORM:  S Y=$FN(Y/100,",",2) S:$D(PRCF("VIEW")) Y="$"_Y
  • LAST EDITED:  JUL 06, 1994
  • HELP-PROMPT:  The decimal point must be used if cents are entered. Enter the amount that has been certified for payment, INCLUDING shipping charges. Enter $100.00 as either 100 or 100.00
  • DESCRIPTION:  
    This is the amount certified for payment.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
14 LIQUIDATION CODE 0;16 SET
  • 'P' FOR PARTIAL;
  • 'C' FOR COMPLETE;

  • DESCRIPTION:  
    This field indicates the status of liquidation, whether partial or complete.
15 SUBACCOUNT 1 0;17 POINTER TO BUDGET OBJECT CODE FILE (#420.2) BUDGET OBJECT CODE(#420.2)

  • DESCRIPTION:  
    This is the subaccount being charged.
16 SUBACCOUNT 2 0;18 POINTER TO BUDGET OBJECT CODE FILE (#420.2) BUDGET OBJECT CODE(#420.2)

  • DESCRIPTION:  
    This is the second subaccount being charged.
17 LIQUIDATION AMOUNT 1 0;19 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>9999999)!(X<1)!(X?.E1"."1N.N) X
  • OUTPUT TRANSFORM:  S:$D(PRCF("VIEW")) Y="$"_$FN(Y,",",2)
  • LAST EDITED:  MAY 09, 1994
  • HELP-PROMPT:  Type a Number between 1 and 9999999, 0 Decimal Digits
  • DESCRIPTION:  
    This is the amount liquidated for subaccount 1.
18 LIQUIDATION AMOUNT 2 0;20 NUMBER

  • INPUT TRANSFORM:  S:X["$" X=$P(X,"$",2) K:X'?.N.1".".2N!(X>9999999)!(X<.01) X
  • OUTPUT TRANSFORM:  S:$D(PRCF("VIEW")) Y="$"_$FN(Y,",",2)
  • LAST EDITED:  MAY 09, 1994
  • HELP-PROMPT:  Type a Dollar Amount between .01 and 9999999, 2 Decimal Digits
  • DESCRIPTION:  
    This is the amount liquidated for subaccount 2.
19 MONEY MANAGEMENT INDICATOR 0;22 SET
************************REQUIRED FIELD************************
  • 'X' FOR EXEMPT - PAY IMMEDIATELY;
  • 'B' FOR NOT EXEMPT - DELAY PAYMENT FOR MONEY MANAGEMENT;

  • LAST EDITED:  JUL 24, 1989
  • DESCRIPTION:  
    This field indicates when payment is to be made.
20 INTEREST INDICATOR 0;23 SET
************************REQUIRED FIELD************************
  • 'X' FOR INTEREST & PAYMENT;
  • 'I' FOR INTEREST ONLY;
  • 'P' FOR PAYMENT ONLY;

  • LAST EDITED:  JUL 24, 1989
  • DESCRIPTION:  
    This field indicates the type of payment to be made.
21 PAYMENT TO BE SENT TO: 0;24 SET
  • '0' FOR CAPPS;
  • '1' FOR CALM;

  • DESCRIPTION:  
    This field indicates the system in Austin to which payment is to be sent.
22 DATE PAYMENT RELEASED 0;25 DATE

  • INPUT TRANSFORM:  S %DT="ETX" D ^%DT S X=Y K:Y<1 X
  • DESCRIPTION:  
    This is the date payment is released from CALM.
23 REASON FOR SUSPENSION 4;0 WORD-PROCESSING #421.523

  • DESCRIPTION:  
    This is the reason for suspending payment.
  • LAST EDITED:  JUL 08, 1989
  • DESCRIPTION:  
    This is the reason for suspending payment.
24 DATE OF SUSPENSION LETTER 1;4 DATE

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  JUL 08, 1989
  • DESCRIPTION:  
    This is the date when the suspense letter is sent to the vendor.
25 SUSPENSION LETTER REQUIRED? 1;5 SET
  • '0' FOR NO;
  • '1' FOR YES;

  • LAST EDITED:  JUL 08, 1989
  • DESCRIPTION:  
    Indicates whether suspension of payment is required.
26 PARTIAL NUMBER 1;6 FREE TEXT

  • INPUT TRANSFORM:  K:'(X?1.2N!(X?1U1UN)) X
  • LAST EDITED:  SEP 20, 1994
  • HELP-PROMPT:  Answer must be 1-2 characters in length.
  • DESCRIPTION:  This is a two-character alphanumeric field which is appended to the Purchase Order number before it is transmitted to FMS. This expanded number then becomes the Document ID Number for the Payment Voucher (PV) as it is
    processed by FMS. There are 974 valid alphanumeric codes for the Partial Number.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
27 FMS PAYMENT VOUCHER # 1;7 FREE TEXT

  • INPUT TRANSFORM:  K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>11!($L(X)<11) X
  • LAST EDITED:  JUN 10, 1994
  • HELP-PROMPT:  Answer must be 11 characters in length.
  • DESCRIPTION:  This is the 11-character Document ID Number given to the Payment Voucher (PV) as it is being transmitted to FMS. This number provides the primary lookup for the local copy of the PV in the Generic Code Sheet Stack File.
    The normal format for the Payment Voucher # is SSSAFNNNNPP where
    SSS is the Station Number
    A is an alphabetic code identifying the Common Numbering Series
    F is the last digit of the Fiscal Year
    NNNN is the document sequence number within the series
    PP is the alphanumeric Partial Number assigned by IFCAP.
  • CROSS-REFERENCE:  421.5^F
    1)= S ^PRCF(421.5,"F",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"F",$E(X,1,30),DA)
    This field should be identical to the portion of the .01 field which follows the "PV-" created in the GENERIC CODE SHEET File when the invoice record is sent to FMS.
30 ONE TIME PAYMENT? 1;1 SET
  • '0' FOR NO;
  • '1' FOR YES;

  • DESCRIPTION:  
    This field indicates a one time payment.
31 PROMPT PAYMENT TERMS 6;0 Multiple #421.531 421.531

  • LAST EDITED:  APR 26, 1994
  • DESCRIPTION:  
    This is a multiple field which contains the payment terms for this invoice.
37 GROSS AMOUNT OF INVOICE 1;8 NUMBER
************************REQUIRED FIELD************************

  • INPUT TRANSFORM:  K:(X>9999999.99)!(X<.01)!(X?.E1"."3N.E) X S:$D(X)#2 X=X*100
  • OUTPUT TRANSFORM:  S Y=$FN(Y/100,",",2) S:$D(PRCF("VIEW")) Y="$"_Y
  • LAST EDITED:  JUL 06, 1994
  • HELP-PROMPT:  Enter the Gross Amount of Invoice, INCLUDING the shipping charges. The decimal point must be used if cents are entered. Type a Number between .01 and 9999999.99, 2 Decimal Digits
  • DESCRIPTION:  
    This is the total amount of the invoice.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
38 GROSS SHIPPING 1;9 NUMBER

  • INPUT TRANSFORM:  K:(X>9999999.99)!(X<0)!(X?.E1"."3N.E) X S:$D(X)#2 X=X*100
  • OUTPUT TRANSFORM:  S Y=$FN(Y/100,",",2) S:$D(PRCF("VIEW")) Y="$"_Y
  • LAST EDITED:  JUL 07, 1994
  • HELP-PROMPT:  Enter the amount of the shipping charges included in the Gross Amount of Invoice. The Decimal Point must be used if cents are entered. Type a Number between 0 and 9999999.99, 2 Decimal Digits
  • DESCRIPTION:  
    This is the gross amount of shipping charges.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
39 NET DAYS 1;10 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
  • HELP-PROMPT:  Type a Number between 1 and 99, 0 Decimal Digits
  • DESCRIPTION:  
    This is the number of days when net payment is due.
41 FMS LINE 5;0 POINTER Multiple #421.541 421.541

  • LAST EDITED:  MAY 10, 1994
  • DESCRIPTION:  
    This is a multiple field which contains a set of accounting data associated with the FMS accounting line.
45 MEMO 1 1;16 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>3!($L(X)<1) X
  • HELP-PROMPT:  ANSWER MUST BE 1-3 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    Reserved for use by Austin.
46 MEMO 2 1;17 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>3!($L(X)<1) X
  • HELP-PROMPT:  ANSWER MUST BE 1-3 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    Reserved for use by Austin.
47 MEMO 3 1;18 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>3!($L(X)<1) X
  • HELP-PROMPT:  ANSWER MUST BE 1-3 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    Reserved for use by Austin.
50 STATUS 2;1 SET
  • '0' FOR Incomplete;
  • '3' FOR Invoice Returned to Vendor;
  • '5' FOR Pending Service Certification;
  • '10' FOR Awaiting Voucher Audit Review;
  • '11' FOR Vendor ID Incomplete;
  • '15' FOR In Accounting;
  • '20' FOR Transaction Complete;

  • LAST EDITED:  NOV 30, 1993
  • DESCRIPTION:  
    This is the status indicator of invoice for processing.
  • CROSS-REFERENCE:  421.5^AE
    1)= S ^PRCF(421.5,"AE",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"AE",$E(X,1,30),DA)
    This cross reference is set on the Status field.
51 PO SUFFIX 2;2 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>4!($L(X)<1)!'(X?1.4N) X
  • LAST EDITED:  JUL 06, 1989
  • HELP-PROMPT:  ANSWER MUST BE 1-4 NUMBERS
  • DESCRIPTION:  
    This is the suffix number assigned by Fiscal for tracking purposes.
  • CROSS-REFERENCE:  ^^TRIGGER^421.5^52
    1)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(1)=$S($D(^PRCF(421.5,D0,2)):^(2),1:"") S X=$P(Y(1),U,3),X=X S DIU=X K Y X ^DD(421.5,51,1,1,1.1) X ^DD(421.5,51,1,1,1.4)
    1.1)= S X=DIV S Y(1)=$S($D(^PRCF(421.5,D0,1)):^(1),1:"") S X=$P(Y(1),U,3)'="",Y(2)=X S X=$P(Y(1),U,3)_"-"_DIV,Y(3)=X S X=1,Y(4)=X S X="",X=$S(Y(2):Y(3),Y(4):X)
    1.4)= S DIH=$S($D(^PRCF(421.5,DIV(0),2)):^(2),1:""),DIV=X X "F %=0:0 Q:$L($P(DIH,U,2,99)) S DIH=DIH_U" S %=$P(DIH,U,4,999),DIU=$P(DIH,U,3),^(2)=$P(DIH,U,1,2)_U_DIV_$S(%]"":U_%,1:""),DIH=421.5,DIG=52 D ^DICR:$N(^DD(DIH,DIG
    ,1,0))>0
    2)= K DIV S DIV=X,D0=DA,DIV(0)=D0 S Y(1)=$S($D(^PRCF(421.5,D0,2)):^(2),1:"") S X=$P(Y(1),U,3),X=X S DIU=X K Y X ^DD(421.5,51,1,1,2.1) X ^DD(421.5,51,1,1,2.4)
    2.1)= S X=DIV S Y(1)=$S($D(^PRCF(421.5,D0,1)):^(1),1:"") S X=$P(Y(1),U,3)
    2.4)= S DIH=$S($D(^PRCF(421.5,DIV(0),2)):^(2),1:""),DIV=X X "F %=0:0 Q:$L($P(DIH,U,2,99)) S DIH=DIH_U" S %=$P(DIH,U,4,999),DIU=$P(DIH,U,3),^(2)=$P(DIH,U,1,2)_U_DIV_$S(%]"":U_%,1:""),DIH=421.5,DIG=52 D ^DICR:$N(^DD(DIH,DIG
    ,1,0))>0
    CREATE VALUE)= $S(PURCHASE ORDER NUMBER'="":PURCHASE ORDER NUMBER_"-"_PO SUFFIX,1:"")
    DELETE VALUE)= PURCHASE ORDER NUMBER
    FIELD)= EXPANDED
52 EXPANDED PO NUMBER 2;3 FREE TEXT

  • INPUT TRANSFORM:  K:X[""""!($A(X)=45) X I $D(X) K:$L(X)>16!($L(X)<10) X
  • LAST EDITED:  APR 26, 1989
  • HELP-PROMPT:  ANSWER MUST BE 10-16 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    IFCAP PO number to include suffix, i.e. 503-A10001-0001.
    WRITE AUTHORITY: ^
  • NOTES:  TRIGGERED by the PURCHASE ORDER NUMBER field of the INVOICE TRACKING File
    TRIGGERED by the PO SUFFIX field of the INVOICE TRACKING File
  • CROSS-REFERENCE:  421.5^D
    1)= S ^PRCF(421.5,"D",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"D",$E(X,1,30),DA)
    This cross reference is set on the expanded P.O. number in field #52.
53 CURRENT INVOICE LOCATION 2;4 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>30!($L(X)<1) X
  • LAST EDITED:  SEP 08, 1989
  • HELP-PROMPT:  ANSWER MUST BE 1-30 CHARACTERS IN LENGTH
  • DESCRIPTION:  
    Indicates service which currently has invoice for certification.
    WRITE AUTHORITY: ^
  • NOTES:  TRIGGERED by the CERTIFYING SERVICE field of the CERTIFYING SERVICE sub-field of the INVOICE TRACKING File
54 D/T CHARGED TO CURRENT LOC 2;5 DATE

  • INPUT TRANSFORM:  S %DT="ETXR" D ^%DT S X=Y K:Y<1 X
  • DESCRIPTION:  
    This is the date/time the invoice was sent to the service.
  • NOTES:  TRIGGERED by the DATE/TIME CHARGED OUT field of the CERTIFYING SERVICE sub-field of the INVOICE TRACKING File
54.5 CHARGED TO CURRENT LOCATION BY 2;17 POINTER TO NEW PERSON FILE (#200) NEW PERSON(#200)

  • LAST EDITED:  DEC 21, 1992
  • DESCRIPTION:  
    This is the person charging the invoice to the service.
    WRITE AUTHORITY: ^
  • NOTES:  TRIGGERED by the CHARGED BY field of the CERTIFYING SERVICE sub-field of the INVOICE TRACKING File
55 DISCOUNT PAYMENT DATE 2;6 DATE

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X
  • DESCRIPTION:  
    Date payment is to be made by in order to receive payment.
56 NET PAYMENT DATE 2;7 DATE

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X
  • DESCRIPTION:  
    Date payment is to be made to avoid penalties.
57 DATE DUE IN FISCAL 2;8 DATE

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  JUN 26, 1989
  • DESCRIPTION:  
    Date invoice is due in Fiscal.
  • CROSS-REFERENCE:  421.5^AC
    1)= S ^PRCF(421.5,"AC",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"AC",$E(X,1,30),DA)
    This cross reference is set on the Date Due in Fiscal (#57) an is used for tracking purposes by the bulletin generators.
58 DATE RETURNED TO FISCAL 2;9 DATE

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y K:Y<1 X
  • DESCRIPTION:  
    Date invoice was returned to Fiscal.
59 CERTIFIED FOR PAYMENT BY 2;10 POINTER TO NEW PERSON FILE (#200) NEW PERSON(#200)

  • LAST EDITED:  DEC 18, 1992
  • DESCRIPTION:  
    Person certifying invoice is true and correct for payment.
60 COMPLETED IN ACCOUNTING BY 2;11 POINTER TO NEW PERSON FILE (#200) NEW PERSON(#200)

  • LAST EDITED:  DEC 18, 1992
  • DESCRIPTION:  
    This is the Accounting technician completing the invoice.
61 CERTIFIED BY VALIDATION CODE 2;12 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>30!($L(X)<2) X
  • OUTPUT TRANSFORM:  S Y(0)=Y S Y="/ES/"_$$DECODE^PRCFDES1(D0)
  • LAST EDITED:  MAR 17, 1993
  • HELP-PROMPT:  Answer must be 2-30 characters in length.
  • DESCRIPTION:  
    Electronic signature of certifying official.
    DELETE AUTHORITY: ^
    WRITE AUTHORITY: ^
    UNEDITABLE
61.5 CERTIFIED BY VALIDATION VER 2.1;1 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  JAN 27, 1993
  • HELP-PROMPT:  Type a Number between 1 and 99, 0 Decimal Digits
  • DESCRIPTION:  
    This is the version number of the algorithms used for encoding and decoding the Validation Code created for the Payment/Invoice Tracking record at the time that the certification of the invoice is entered into the system.
61.7 CERTIFIED BY ESIG CODE 2.1;2 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<1) X
  • LAST EDITED:  APR 10, 1993
  • HELP-PROMPT:  Answer must be 1-10 characters in length.
  • DESCRIPTION:  
    Encoded value used by IFCAP security utilities when confirming the integrity of this record.
61.9 CERTIFIED BY SIG DATE/TIME 2.1;5 DATE

  • INPUT TRANSFORM:  S %DT="ETXR" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  DEC 28, 2010
  • DESCRIPTION:  
    This is the date and time that a valid electronic signature was entered certifying an invoice for payment.
  • CROSS-REFERENCE:  421.5^AF
    1)= S ^PRCF(421.5,"AF",$E(X,1,30),DA)=""
    2)= K ^PRCF(421.5,"AF",$E(X,1,30),DA)
    This cross reference on date/time invoice was certified for payment is used in selecting entries for Segregation of Duties report.
62 COMPLETED BY VALIDATION CODE 2;13 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>30!($L(X)<2) X
  • OUTPUT TRANSFORM:  S Y(0)=Y S Y="/ES/"_$$DECODE^PRCFDES2(D0)
  • LAST EDITED:  MAR 17, 1993
  • HELP-PROMPT:  Answer must be 2-30 characters in length.
  • DESCRIPTION:  
    Electronic signature of completing technician.
    DELETE AUTHORITY: ^
    WRITE AUTHORITY: ^
    UNEDITABLE
62.5 COMPLETED BY VALIDATION VER 2.1;3 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."6N.N) X
  • OUTPUT TRANSFORM:  S Y="" Q
  • LAST EDITED:  JAN 25, 1993
  • HELP-PROMPT:  Type a Number between 1 and 99, 5 Decimal Digits
  • DESCRIPTION:  This is the version number of the algorithms used to encode and decode the Validation Code for the Payment/Invoice Tracking record at the time that the technician who completes the record enters their valid electronic
    signature into the system.
62.7 COMPLETED BY ESIG CODE 2.1;4 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<1) X
  • LAST EDITED:  APR 10, 1993
  • HELP-PROMPT:  Answer must be 1-10 characters in length.
  • DESCRIPTION:  
    Encoded value used by IFCAP security utilities when confirming the integrity of this record.
62.9 COMPLETED BY SIG DATE/TIME 2.1;6 DATE

  • INPUT TRANSFORM:  S %DT="ETXR" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  DEC 29, 1992
  • DESCRIPTION:  
    This is the date and time that the person completing the details of a Payment/Invoice Tracking record entered a valid electronic signature.
63 BULLETIN SENT TO SERVICE 2;14 SET
  • '0' FOR NO;
  • '1' FOR YES;

  • LAST EDITED:  DEC 03, 1992
  • DESCRIPTION:  
    Indicates if overdue bulletin sent to certifying service.
64 DATE BULLETIN SENT 2;15 DATE

  • INPUT TRANSFORM:  S %DT="ETXR" D ^%DT S X=Y K:Y<1 X
  • DESCRIPTION:  
    Date bulletin sent to certifying service.
65 MESSAGE NUMBER 2;16 POINTER TO MESSAGE FILE (#3.9) MESSAGE(#3.9)

  • LAST EDITED:  JUL 08, 1989
  • DESCRIPTION:  
    This is the MailMan message number of overdue bulletin.
66 CONTROL POINT CERTIFIED BY 2;18 POINTER TO NEW PERSON FILE (#200) NEW PERSON(#200)

  • LAST EDITED:  JUL 14, 1994
  • DESCRIPTION:  
    This field identifies the control point officer or clerk who certifies that the invoice is true and correct for payment.
67 CONTROL POINT VALIDATION CODE 2;19 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>30!($L(X)<2) X
  • LAST EDITED:  JUL 14, 1994
  • HELP-PROMPT:  Answer must be 2-30 characters in length.
  • DESCRIPTION:  
    Electronic signature of certifying control point officer or clerk.
67.5 CONTROL POINT VALIDATION VER 2.1;7 NUMBER

  • INPUT TRANSFORM:  K:+X'=X!(X>99)!(X<1)!(X?.E1"."1N.N) X
  • LAST EDITED:  JUL 14, 1994
  • HELP-PROMPT:  Type a Number between 1 and 99, 0 Decimal Digits
  • DESCRIPTION:  This is the version number of the algorithms used to encode and decode the Validation Code for the Payment/Invoice Tracking record at the time that the control point officer or clerk who certifies the record enters their
    valid electronic signature into the system.
67.7 CONTROL POINT ESIG CODE 2.1;8 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<1) X
  • LAST EDITED:  JUL 14, 1994
  • HELP-PROMPT:  Answer must be 1-10 characters in length.
  • DESCRIPTION:  
    Encoded value used by IFCAP security utilities when confirming the integrity of this record.
67.9 CONTROL POINT SIG DATE/TIME 2.1;9 DATE

  • INPUT TRANSFORM:  S %DT="ETXR" D ^%DT S X=Y K:Y<1 X
  • LAST EDITED:  JUL 14, 1994
  • DESCRIPTION:  
    This is the date and time that a valid electronic signature was entered by a control point officer or clerk certifying an invoice for payment.
68 CERTIFYING CONTROL POINT 1;11 FREE TEXT

  • INPUT TRANSFORM:  K:$L(X)>10!($L(X)<1) X
  • LAST EDITED:  JUL 14, 1994
  • HELP-PROMPT:  Answer must be 1-10 characters in length.
  • DESCRIPTION:  
    This is the control point to which the invoice is referred for certification, as indicated by the obligation document.
70 CERTIFYING SERVICE 3;0 POINTER Multiple #421.51 421.51

  • DESCRIPTION:  
    Services which are required to certify invoice as true and correct.
71 FMS TRANSACTION DATE 1;19 DATE

  • INPUT TRANSFORM:  S %DT="EX" D ^%DT S X=Y I $G(X)>DT D EN^DDIOL("Future date is NOT allowed") K X
  • LAST EDITED:  MAR 12, 2021
  • HELP-PROMPT:  Enter the date that Payment Voucher should be transmitted to FMS
  • DESCRIPTION:  The value in the FMS Transaction Date field determines when the Payment Voucher will be transmitted to FMS by the Generic Code Sheet module. With the new Hold Code Sheet functionality, Obligations may be entered to take
    effect in the future. This field will enable the user to ensure that the Payment Voucher does not arrive at FMS before its Obligation documents.
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER
72 ACCOUNTING PERIOD MONTH/YEAR 1;20 DATE

  • INPUT TRANSFORM:  S %DT="E" D ^%DT S X=Y K:3201200X) X I $D(X) K:$E(X,4,5)<1 X S:$D(X) X=$E(X,1,5)_"00"
  • LAST EDITED:  AUG 08, 1995
  • HELP-PROMPT:  Enter Calendar Month and Year of Accounting Period (i.e. 10/94 for Oct 1994)
  • DESCRIPTION:  Enter the calendar month and year of the accounting period you would like this Payment Voucher (PV) transaction to affect in FMS. Note: For the PV to be accepted by FMS, the value must be an Accounting Period, which is
    open at the time of receipt.
    For ease of data entry, this field stores Calendar Month and Calendar Year. During transmission to FMS, this value is converted to Fiscal Year and the Sequence number of that month within that Fiscal Year before being
    placed in the transmission record. (i.e. Oct 1994 is converted to fiscal year 95 and month 01.)
  • NOTES:  XXXX--CAN'T BE ALTERED EXCEPT BY PROGRAMMER

ICR, Total: 1

ICR LINK Subscribing Package(s) Fields Referenced Description
ICR #3686
  • M DATA EXTRACTOR
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